Camp Prep
Get prepared for the most fun ever.
We’re so excited that your camper will be joining us this summer. We want to make sure you and your child have everything you need to have a great experience. Our staff works all year long to prepare for the time your camper spends here. Now that you’ve signed up, you are set to start preparing for camp. Check out the info below to make sure you have everything you need.
Scroll down for the following information:
Packing List, Camper Expectations, Health Care Needs, Homesickness, Checking-in
Registered for Grasshopper Day Camp? Click here for that information here: GRASSHOPPER.
Scroll down for the following information:
Packing List, Camper Expectations, Health Care Needs, Homesickness, Checking-in
Registered for Grasshopper Day Camp? Click here for that information here: GRASSHOPPER.
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Pack like a pro.
Make sure you pack the right stuff for an exceptional week at Camp. Because learning personal responsibility is an important part of the Camp experience, please talk to your camper about keeping track of personal items. To help recover lost items, put your name on all belongings.
Scroll down for the list and some tips or click here for a PRINTABLE PACKING LIST WITH TIPS.
Scroll down for the list and some tips or click here for a PRINTABLE PACKING LIST WITH TIPS.
Packing List.
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EXPLORE CAMPERS should also bring:
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ADVENTURE CAMPERS should also bring:
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Pro-tips.
Packing
Shoes
Weather & How Many?
Keeping Track
Packing
- Pack clothing in a duffle bag and toiletries in a shower caddy. They tend to be the most convenient. We recommend something like this for the shower caddy. It has a zipper to close items in; this helps prevent kiddos from losing their shower belongings. We found this one on Amazon for about $7.00. SHOWER CADDY.
- Think about how much your camper will be keeping track of. It is ideal if they only have to keep track of a duffle bag, shower caddy, and their bedding.
- Camp is a good place to wear out old clothes. Buying and packing new clothes for camp is fun but items can get ruined at camp.
Shoes
- Campers are asked to bring creek stomping shoes. Most types of shoes will work as a creek stomping shoe EXCEPT flip flops. Having a designated pair of shoes to get wet in the creek ensures that campers will have dry shoes for other activities. Sending additional socks and more than one pair of shoes for dry wear is also recommended. Shoes travel well in large zip plastic bags placed inside their duffel bag.
- Remember that comfortable shoes will make traveling around camp a much more pleasant experience, and participating in High Ropes, Horseback Riding, or Caving (for Adventure campers) will require athletic-type shoes (closed-toe, sports sandals are not OK for these activities).
Weather & How Many?
- Try to consider ALL possible weather conditions when packing.
- Some campers will be at camp for six days, some for three days. Consider the amount of time your child will be at camp and how dirty they might get their clothing. That last part is tricky. Some kids tend to be cleaner than others. You know your kiddo best. When packing clothing, pack at least one T-shirt, one pair of socks, one pair of shorts, one set of pajamas, and one pair of underwear (bra, if they wear one) for each day they will be at camp. Then consider your child. Does he or she wet the bed? Are they a messy eater? Does dirt just find them? In these cases, we suggest packing at least three extra T-shirts, pairs of socks, shorts, pajamas, and underwear (bra, if they wear one).
- If your child might wet the bed, pack two sets of twin sheets and extra blankets. If they do wet the bed, we will wash the soiled bedding and replace it with the clean ones. We will do this each night your child wets the bed. We are very discreet when supporting campers who wet the bed. If you are packing night underwear that is absorbent, you might also consider packing a plastic bag for your child to put the underwear in before throwing it away. This helps a camper to keep their bed wetting private.
Keeping Track
- Label all items including their dirty clothes bag with your child's first and last name is suggested to help keep your camper’s belongings easily distinguished from others and to make retrieval from lost and found easier. We suggest something like this. We found on Amazon for about $6.00 FABRIC LABELS FOR YOU.
- Provide a designated, dirty, laundry bag labeled with your child's first and last name that can help campers keep track of their clothing.
- Do not let your child bring any items or clothing of great value or emotional attachment. Things can soil easily, and in a cabin full of excited campers, personal belongings can get mixed up and lost.
- Campers are responsible for their personal belongings. CYO Camp is not responsible for items that are lost or stolen.
- Check out our lost and found information here: WHERE IS MY STUFF?
Unpacking List for all Camps.
Please do not bring any of the following to camp. Possession of drugs, drug paraphernalia, tobacco, or alcohol products is grounds for immediate dismissal from Camp.
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Camper Expectations
We hope that all campers will arrive ready to join in and have fun. It is expected that campers will be cooperative and attentive to staff members at all times. We reserve the right to remove any camper from the program, without refund, if the camper uses drugs, alcohol, endangers the lives of others or self, or consistently disregards staff instructions.
PLEASE NOTE: Refunds are not available for campers who leave camp due to homesickness, behavior, or general health reasons.
PLEASE NOTE: Refunds are not available for campers who leave camp due to homesickness, behavior, or general health reasons.
Cell Phones at Camp.
- Campers are not allowed to have cell phones at camp. Cell phones brought to camp will be confiscated and given back at the end of the camper’s session.
- Camp phones are not available to campers. Please, do NOT give your child permission to call home or allow him or her to bring a cell phone. Sometimes, when a camper believes he/she has permission to call home, he/she may focus on calling home instead of getting involved in camp activities.
- Camp staff will contact you if your child needs you. You can contact the camp by phone or email if you are concerned about your child.
- Read more about checking on your camper here: SAFE AT CAMP (Coming Soon)
- Camp staff will check on your camper and return your call or email. Please phone Mae at 812-988-2839, ext. 122 or e-mail [email protected].
Health Care at Camp.
Health Care Info CYO Camp employs a Health Care Manager for the summer and camp nurses for each session. They provide health screenings, take care of campers and staff that are sick or injured, talk to parents, and distribute medications to campers who need them. All health care at CYO Camp is under the guidance of the camp doctor (off-site) and their standing orders, and ACA guidelines. Campers who arrive at camp ill or injured will be asked to reschedule their camp session.
Medication includes: Prescription Drugs (including ointments, creams, eye drops, or ear drops), Non-prescription medications, Homeopathic Remedies (Includes essential oils that are ingested), Vitamins and Supplements, Inhalers and Epi-pens (may be carried by your child’s counselor after checking them in)
Should your child need medical care as listed below, our health care staff will call you. .
Health staff may also discuss any health-related concerns with parent(s) during check-out.
ACCIDENT INSURANCE
Camp Rancho Framasa provides excess accidental medical expense coverage. This insurance pays for expenses’ remaining after a claim has been made on any existing coverage that is being carried on your child. Only in cases where there is an absence of coverage will this policy pay claims first. Normally, any remaining deductible and copay are paid under this policy. The policy is on file at the Catholic Youth Organization office. That office can be reached at 317-632-9311.
- Campers MUST have a Health History Form completed prior to attending camp. This is part of the online registration process. Campers do not need a physical to attend camp.
- All prescription medications must be in their original container AND for the prescribed person. Please bring just enough for the time at camp rather than your child’s entire supply.
- Non-prescription/over-the-counter medication including ointments, sprays, etc. may be brought to camp. However, the Camp maintains a stock of over-the-counter medications for your child to use during their stay with us. If your child uses a non-prescription medication on a regular basis, they should bring their own.
- Medication brought to camp must be checked in and may not be stored with the camper’s personal gear or in the cabin. ALL medication MUST be turned in during check-in upon arrival to camp AND MUST be in its original container.
- You may change medication listed for your camper in your account any time before 9 am on check-in day.
Medication includes: Prescription Drugs (including ointments, creams, eye drops, or ear drops), Non-prescription medications, Homeopathic Remedies (Includes essential oils that are ingested), Vitamins and Supplements, Inhalers and Epi-pens (may be carried by your child’s counselor after checking them in)
Should your child need medical care as listed below, our health care staff will call you. .
- Camper has COVID-19 symptoms.
- Camper is admitted to the Health Center and requires extended attention, treatment, or observation by the camp health staff.
- Camper requires a visit to the doctor or hospital.
- Camper is involved in a medical emergency.
- Camper has declined or refused to take his or her medication.
- Camper is seen more than 2 times for the same health concern, and it has not been resolved.
- Camper vomits or has diarrhea.
- Camper has a temperature of 100 degrees or higher.
- Female camper has her first menstrual cycle.
- Camper experiences a physical change such as excessive bug bites, rash, or sunburn.
- The health staff has a medical/health-related concern about a camper for which they need parental guidance or clarification.
Health staff may also discuss any health-related concerns with parent(s) during check-out.
ACCIDENT INSURANCE
Camp Rancho Framasa provides excess accidental medical expense coverage. This insurance pays for expenses’ remaining after a claim has been made on any existing coverage that is being carried on your child. Only in cases where there is an absence of coverage will this policy pay claims first. Normally, any remaining deductible and copay are paid under this policy. The policy is on file at the Catholic Youth Organization office. That office can be reached at 317-632-9311.
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Homesickness
It is normal, even healthy, and it happens at some point to 95% of all campers. Even staff members experience it. Homesickness is common, but we can do a few things to help campers resolve those feelings and support a positive experience at camp.
Click here for more information on preparing you and your camper for feelings of homesickness: FEELING BLUE
Click here for more information on preparing you and your camper for feelings of homesickness: FEELING BLUE
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Checking-in
Steps to a smooth and wonderful check-in.
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TRADITIONAL, EXPLORE, RANCH HANDS, MUSTANG, SASSAFRAS, ADULT RECREATION CAMP
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JUNIOR COUNSELOR
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Campers must be present for check-in.
Late arrivals.
We understand life happens and we would like to ask…
When campers arrive at camp, emotions are high, and the excitement is palatable. For many campers, timing is everything. Arrive too early and a camper might feel overwhelmed by being the “only” one; arrive too late and a camper may feel rushed and embarrassed by being the last one to arrive. You know your camper best and will undoubtably make the best choice for your child as when to arrive. We start check-in at 2pm.
Ideally, a group will have all its campers no later than 2:45. This gives the opportunity for the counselors to begin to weave their magic of bringing their group together. We ask that campers who need to arrive after 6:30pm wait until the next morning and arrive after 9:30am.
When campers arrive late, they can interrupt the flow of what is already happening. Campers who arrive late may feel that they have missed out or that they need to “catch up” in some way. In addition, those campers who are in that process of coming together get interrupted and may resist warming up to the late camper.
When campers arrive at camp, emotions are high, and the excitement is palatable. For many campers, timing is everything. Arrive too early and a camper might feel overwhelmed by being the “only” one; arrive too late and a camper may feel rushed and embarrassed by being the last one to arrive. You know your camper best and will undoubtably make the best choice for your child as when to arrive. We start check-in at 2pm.
Ideally, a group will have all its campers no later than 2:45. This gives the opportunity for the counselors to begin to weave their magic of bringing their group together. We ask that campers who need to arrive after 6:30pm wait until the next morning and arrive after 9:30am.
When campers arrive late, they can interrupt the flow of what is already happening. Campers who arrive late may feel that they have missed out or that they need to “catch up” in some way. In addition, those campers who are in that process of coming together get interrupted and may resist warming up to the late camper.
Check-in Includes.
Health Screening
Existing injury or illness
Campers who have experienced an injury or illness prior to camp that would affect participation (including but not limited to fevers, breaks, fractures, strains, tears, sprains, rashes) must be assessed via a phone call or email conversation with the Assistant Camp Director in order to discuss details and determine if your camper is able to attend camp. This assessment must occur at least 72 hours prior to check-in for injuries. If an illness or injury occurs outside of the 72 hour timeframe, please contact our Assistant Director immediately before coming to camp.
Contact our Assistant Director, Lauren at 812-988-2839 x125 or [email protected]. If the camp office is not notified of an illness or injury, campers will be sent home upon arrival to check-in.
Medical restrictions associated with these injuries/illnesses make participation in the daily life of camp difficult or impossible and carries the risk of re-injury or more extensive injury. Campers who have experienced a recent injury or illness must be restriction-free (as verified by a licensed medical professional) for their own safety and for the safety of other campers.
If the camp administration makes the determination that a camper is unable to attend due to illness or injury, that decision will be made based on the assigned medical restrictions and the demands of camp life, current staffing, and other related factors. In such cases, a medical credit will be issued if rescheduling in the current summer program is not an option.
Head Lice
Each camper will be asked if they have had lice or been exposed to lice recently. Campers who have had lice or have been exposed will have their hair checked during check-in. If live lice are present, campers will not be permitted to stay at camp. Credits for a future session of camp will be given.
Campers who have experienced an injury or illness prior to camp that would affect participation (including but not limited to fevers, breaks, fractures, strains, tears, sprains, rashes) must be assessed via a phone call or email conversation with the Assistant Camp Director in order to discuss details and determine if your camper is able to attend camp. This assessment must occur at least 72 hours prior to check-in for injuries. If an illness or injury occurs outside of the 72 hour timeframe, please contact our Assistant Director immediately before coming to camp.
Contact our Assistant Director, Lauren at 812-988-2839 x125 or [email protected]. If the camp office is not notified of an illness or injury, campers will be sent home upon arrival to check-in.
Medical restrictions associated with these injuries/illnesses make participation in the daily life of camp difficult or impossible and carries the risk of re-injury or more extensive injury. Campers who have experienced a recent injury or illness must be restriction-free (as verified by a licensed medical professional) for their own safety and for the safety of other campers.
If the camp administration makes the determination that a camper is unable to attend due to illness or injury, that decision will be made based on the assigned medical restrictions and the demands of camp life, current staffing, and other related factors. In such cases, a medical credit will be issued if rescheduling in the current summer program is not an option.
Head Lice
Each camper will be asked if they have had lice or been exposed to lice recently. Campers who have had lice or have been exposed will have their hair checked during check-in. If live lice are present, campers will not be permitted to stay at camp. Credits for a future session of camp will be given.
Medication Check-in
.Campers who are bringing medication to camp will turn in their medication and provide any necessary information. Medication should be in its original container and in a gallon sized ziploc style bag labeled with your child’s first and last name.
Also, if your child takes an over-the-counter medication such as Claritin ON A REGULAR BASIS, please bring enough doses for the week, also in the original container and a plastic bag labeled with your child's first and last name.
Read more about health care and medication at camp here: Health Care and Medication
Also, if your child takes an over-the-counter medication such as Claritin ON A REGULAR BASIS, please bring enough doses for the week, also in the original container and a plastic bag labeled with your child's first and last name.
Read more about health care and medication at camp here: Health Care and Medication
Cabin/Group/Counselor Name
The staff member who checks your camper in will let you know your camper's cabin/group assignment and their camp counselor's name. This is the fun part for your camper! You will be given a map and walking directions to the cabin.
You can read more about our group assignment process here: CABIN
You can read more about our group assignment process here: CABIN
After Checking-in
- Following check-in you will walk your child to their cabin. In the cabin, your child’s camp counselor will greet you. They will help your camper find their bed, check their luggage (as a safety precaution), and help you to get them settled.
- Bunks will be randomly assigned to campers to ensure fairness, no matter what time you arrive.
- You will say good-bye at your child’s cabin.
- We invite you to stop back in the pavilion for popcorn and water or to check out items at our camp store before heading out.
- Staff are also present in the pavilion to answer any last-minute questions.
Registered for Grasshopper Day Camp? Click here for checking-in and checking-out guidelines.. GRASSHOPPER (coming soon).
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